Now Hiring
Operations & Events Coordinator
Help keep the ministry running behind the scenes and bring our whole-person discipleship experiences, retreats, and curriculum to life, so our Founder can give her time to vision, teaching, and key relationships.
- Hours
- Part-time · 20 paid hours guaranteed weekly
- Pay
- $26,000 a year ($25 an hour)
- Where
- Remote
- Begins
- December 1, 2026
- Apply by
- November 1, 2026
At a Glance
The role, simply put
Your pay is guaranteed for 20 hours every week, year-round, even in quiet weeks. We review applications as they come in.
Type
Part-time, hourly (non-exempt) employee. Hourly pay only, no benefits package.
Reports to
Jenn Barrett, Founder & CEO
Location
Remote, with in-person event and team days
Who We Are
About The Well Summit
The Well Summit is an interdenominational ministry that invites women into whole-person discipleship in community. It began as an informal ministry 14 years ago and became a registered nonprofit in 2024.
Women find us through three experiences
Base Camp
A day-and-a-half gathering hosted by a local church, often a woman’s first taste of The Well Summit.
Outpost
Twelve weeks led by Camp Well alumni in their own communities, with practices before and after a three-day retreat.
Camp Well
Our signature experience, centered on a four-day retreat in the Ozarks marked by rest, space, and hospitality.
We’re a small, close team, and the person in this role will shape how the ministry runs for years to come.
The Work
What you’ll do
You’ll keep projects, deadlines, and details on track across five areas of the ministry. Here’s roughly how a typical 20-hour week breaks down. Events take more of your time in the weeks around a retreat.
- Events · 35% · 7 hrs
- Operations · 25% · 5 hrs
- Founder & team · 20% · 4 hrs
- Board, finance, HR · 10% · 2 hrs
- Donor & marketing · 10% · 2 hrs
Events
- Coordinate logistics for Camp Well, Reflect & Refocus, Base Camp, and Outpost, including venues, registration, rooming lists, supplies, travel, and timelines
- Serve as the main contact for attendees, hosts, and volunteers before and during each event
- Track event spending against the budget and gather feedback afterward so the next one is better
Operations & project tracking
- Turn plans into timelines, tasks, and reminders in Monday.com, keep them current, and flag anything at risk early (including the annual compliance calendar)
- Keep Google Drive organized and write simple checklists and how-to guides so the work doesn’t live in one person’s head
- Manage event supplies, merchandise, and the storage unit, including merch shipping and supply orders
Founder & team support
- Manage the Founder’s calendar and help sort and draft email
- Schedule team meetings, take notes, and follow up on action items
- Send clear, timely updates so the team always knows what’s next
Board, finance & HR paperwork
- Help prepare board packets, reports, and minutes, and track follow-through on board decisions
- Collect receipts, invoices, and vendor paperwork for our contract bookkeeper, and pull numbers together for budget reports
- Keep onboarding paperwork, W-9s, personnel files, and annual board signature forms complete and organized
Donor & marketing support
- Keep donor and alumni records accurate in Givebutter and help send timely thank-yous
- Handle the logistics for giving campaigns and donor gatherings
- Schedule emails and web updates and coordinate with our social media and content helpers
Every day · AI at The Well Summit
We’re using Claude, an AI tool, to create an operations system, and this role sits at the center of it. Claude is your everyday partner for running operations and building the systems that help a small team do more of the human, relational work.
- Run the day-to-day with Claude: draft emails and attendee updates, turn meeting notes into action items, summarize feedback, and prepare board and budget reports
- Build reusable tools: create Claude prompts, templates, and checklists for recurring work like event timelines, rooming lists, thank-you notes, and weekly updates
- Automate what repeats: once a task has been done by hand a few times, help us connect Claude with Monday.com, Google Workspace, and Givebutter so it runs with less manual effort
- Keep improving: document what you build so the team can reuse it, and tell us when something isn’t working so we can fix it together
You don’t need to be an expert. We’re looking for someone who is comfortable using Claude and eager to keep learning, and we’ll grow alongside you.
How we think about AI
Theology of Technology
We are stewards, not consumers
We believe technology is a gift to be stewarded wisely. It should support human flourishing, creativity, hospitality, mission, and sustainable work. It should never replace embodied wisdom, spiritual leadership, or relational presence.
These tools are assistive, not formational. They serve the mission. They do not shape it.
At The Well Summit, we steward these tools so our people can show up more fully in the work that only humans can do. We are building something lean, deeply human, and wisely equipped. The goal is never maximum automation. The goal is sustainable excellence that preserves human and spiritual health while expanding impact wisely.
Boundaries
Where these tools help, and where they don’t
We hold clear boundaries about what operational intelligence can and cannot do here. This is not fear. It is discernment. The work of The Well Summit is deeply human and Spirit-led. We will never automate what belongs to God and to people.
Tools may assist with
- Research and information gathering
- Summarizing and organizing
- Repurposing existing material
- Building workflows and processes
- Automating repetitive tasks
- Communication support and scheduling
- Retrieving and structuring information
Humans remain responsible for
- Spiritual and relational discernment
- Prayer and spiritual formation
- Pastoral care and presence
- Theology and spiritual authority
- Emotionally nuanced conversations
- Creative direction and founder voice
- Culture, hospitality, and leadership
What this role doesn’t include
- Supervising, hiring, or managing staff
- Owning the budget, making final financial decisions, or keeping the books (our bookkeeper and Treasurer handle these)
- Making fundraising asks, setting strategy, or shaping teaching and program content (the Founder leads these)
Is This You?
Who you are
You’re a follower of Jesus who shares our heart for women growing in faith and community, and you’re comfortable affirming The Well Summit’s statement of faith.
You’ll thrive here if you
- Love keeping many moving pieces on track and see trouble coming early enough to fix it
- Set your own priorities within the plan and don’t need reminders to follow through
- Write clear, warm emails and updates
- Stay calm and kind when plans change in the middle of an event
- Enjoy switching between very different tasks in the same week
- Are comfortable using Claude (or a similar AI tool) and eager to learn how to build with it
- Are a self-starter who loves solving problems and dreaming up creative solutions for what’s needed now and what could be
Experience that helps
- 2+ years in operations, project coordination, administration, or event planning (ministry or nonprofit experience is a plus)
- Experience planning retreats, conferences, or other multi-day events
- Comfort with Google Workspace, Monday.com or a similar project tool, and Givebutter or a similar donor platform, plus QuickBooks basics like receipts and categories
- Discretion with confidential information about donors, finances, and people
You don’t need to check every box. If this role stirs something in you, we’d love to hear from you.
Your First 90 Days
What success looks like
- 30DaysYou know the team, tools, and calendar, you have a weekly check-in with the Founder, and you’re helping the team prepare for Reflect & Refocus in February.
- 60DaysYou own the Founder’s calendar and inbox triage, the Monday.com boards and compliance calendar are current, and you’ve prepared your first board report.
- 90DaysShared Drive folders are organized, you’re leading logistics for spring Outpost groups and the Camp Well planning timeline with clear budgets, and you’ve built at least one Claude tool that saves the team time.
The Details
Schedule & pay
Schedule
20 guaranteed hours a week, paid in full even in quiet weeks. Hours are mostly flexible weekdays, and event weeks, including Camp Well in October, run longer.
Pay
$26,000 a year ($25 an hour) through payroll. Every hour past 20 in a busy event week is paid, and any week over 40 hours is paid at overtime.
Travel
Occasional regional travel for events, with expenses reimbursed.
Background check
Required before your start date through Transparent Info Services, since this role works with attendees and volunteers.
How to Apply
Two steps, about 30 minutes
Please complete them in this order. Your application is complete once both are done.
Take the Predictive Index
A short survey about how you naturally like to work. There are no right or wrong answers, so go with your first instinct. Use the same email address you’ll use on your application.
Take the PI AssessmentComplete the application
Tell us why this role fits you, answer a few questions, and upload your resume (PDF or Word). You’ll be asked to sign in to a Google account to upload your file.
Start the ApplicationIf you’re invited to interview
We’ll ask finalists to take the CliftonStrengths (StrengthsFinder) Top 5 assessment before the interview. It costs about $25 from Gallup. If you’ve already taken it, just send us your Top 5. There’s nothing to do for this step until we contact you.
About CliftonStrengths Top 5
Questions? Email jenn@thewellsummit.com with “Operations & Events Coordinator” in the subject line.
Apply by November 1, 2026
Come help us build what’s next
If you love bringing order to the details so women can encounter rest, space, and hospitality, consider this your invitation.
With joy · The Well Summit
The Well Summit is a Christian ministry and, as a religious organization, may consider faith in hiring as the law allows. We don’t discriminate on any other basis protected by law.